Every square metre counts
Office & commercial properties
We coordinate your professional floor-space and facility management and operate active letting management for office and commercial properties.
You formulate your requirements, needs, wishes and visions. We support you in their implementation: consider everything from the start - that is how we create a solid foundation for every property under management.
You know what you want. We know the way. We accompany you.
Commercial property management: our 6-pillar principle
Pillar: General administration
- Definition of responsibilities between owner and manager
- Liaison with authorities and contracting parties
- Representation of the owner under the management contract
- Monitoring of service providers
- Conclusion, execution and handling of tenancy agreements
- Master data management
- 24-hour emergency line
- Maintenance and service contracts as agreed
- Insurance claims handling
- Service charge management
- Heat contracting
- Contract, floor-space and vacancy management
- Organisation of building caretaking
Pillar: Financial administration
- Basis of accounting under statutory provisions
- Handling of payment transactions
- Management of trust accounts
- Property-related bookkeeping
- Data capture and maintenance
- Monitoring of payment obligations (dunning)
- Checking of incoming invoices
- Periodic accounting
- Service charge accounting
- Owner and main rent statements
- Loan statements
- Annual statement of the property's income and expenses for your income tax return
- Monthly VAT return (UVA) for the managed property: preparation and coordination with your tax adviser
- Accounting and payment processing
- Forwarding of accounting data
Pillar: Legal administration
- Legal support for the property within the scope of management (tenancy and condominium law)
- Preparation of court action in coordination with the instructed law firm
- Deadline monitoring for tenancy agreements
- Representation before authorities and in proceedings where legally permitted
- Enforcement of claims against tenants and third parties where legally permitted
- Rent increases, protection against competition and obligation to operate
- Subletting and return of the leased property
- Structural alterations
- Initiation of forced administration
- Violations of house rules
Pillar: Technical administration
- Maintenance and repair
- Renovation due to age or changes in the marketing concept
- Monitoring of the property and inspections
- Obtaining quotations
- Tendering before awarding contracts
- Preparation of maintenance plans
- Acceptance of completed work
- Defect control
- Warranty claims
- Commissioning and coordination of specialist contractors
- Ongoing monitoring of the property
Pillar: Yield optimisation
- Review of asserted claims
- Reduction of vacancy periods
- Adjustment of tenant structure
- Assessment of renovation costs when tenants vacate
- Scheduling of upcoming handovers
- Creditworthiness monitoring
Pillar: Additional services
- Events at the property (vernissages, events)
- Removal organisation
- Catering
- Negotiations with service companies
- Security services
- Organisation of communal TV
- Telecommunications services
Get in touch
Questions about Office & commercial properties? We are happy to advise you personally, without obligation.