Experience for special schemes
Row-house communities
Owning a row house requires special experience: mutual consideration is essential in a row-house community, even though the character of an individual family home is preserved.
Two points deserve particular attention: the right insurance and snow clearance. Insurance should cover not only the individual house but the entire scheme to avoid liability gaps. Suitably matched household contents insurance is part of this too.
The scope of management services is negotiated individually; costs depend on the size, overall effort and desired services of the scheme.
A row house is more than a house: it is the secure coexistence of a whole community.
Row-house management: our 6-pillar principle
Pillar: General administration
- Definition of responsibilities
- Liaison with authorities and contracting parties
- Representation of the owner
- Monitoring of service providers
- Master data management
- 24-hour emergency line
- Maintenance and service contracts as agreed
- Insurance claims handling
- Service charge management including heat contracting
- Contract and vacancy management
- Organisation of building caretaking
- Preparation and execution of HOA meetings
- Adoption of resolutions
- Notices and deadline control
- Execution and handling of tenancy agreements
Pillar: Financial administration
- Basis of accounting under statutory provisions
- Handling of payment transactions
- Management of trust accounts
- Property-related bookkeeping
- Data capture and maintenance
- Monitoring of payment obligations (dunning)
- Checking of incoming invoices
- Periodic accounting
- Service charge accounting
- Loan statements
- Annual statement of the property's income and expenses for your income tax return
- Monthly VAT return (UVA) for the managed property: preparation and coordination with your tax adviser
- Accounting and payment processing
- Forwarding of accounting data
- Budget planning (Wirtschaftsplan)
- Planning of special assessments
Pillar: Legal administration
- Legal support for the property within the scope of management (tenancy and condominium law)
- Preparation of court action in coordination with the instructed law firm
- Deadline monitoring for official orders
- Representation before authorities and in proceedings where legally permitted
- Enforcement of claims against tenants where legally permitted
- Rent increases, protection against competition and obligation to operate
- Subletting and return of the leased property
- Structural alterations
- Initiation of forced administration
- Violations of house rules and the community rules
Pillar: Technical administration
- Execution and monitoring of the property
- Maintenance, repair and renovation
- Property inspections
- Obtaining quotations
- Tendering before awarding contracts
- Preparation of maintenance plans
- Acceptance of completed work
- Defect control
- Warranty claims
- Commissioning and coordination of specialist contractors
Pillar: HOA administration
- Preparation, convening and execution of HOA meetings
- Resolutions under the Condominium Ownership Act (WEG)
- Management of the reserve fund
- Forward planning (budget)
- Extraordinary administration
- Determination of special assessments
- Violations of the community rules
Pillar: Additional services
- Removal organisation
- Negotiations with service companies
- Organisation of communal TV
Questions about Row-house communities? We are happy to advise you personally, without obligation.