Homeowners' association management with foresight
Condominium ownership
The HOA manager represents the community externally, before authorities and when purchasing services. Internally, he or she is the point of contact for the owners.
Recurring costs such as service charges and the repair reserve account for a large share of the acquisition costs of a property. Through forward-looking investment planning, we help you avoid additional costs. Our management fees are negotiated individually and depend on the size, effort and services required.
Real estate is an asset that requires permanent care. When staying becomes a pleasure, living is a joy.
Condominium management: our 6-pillar principle
Pillar: General administration
- Definition of responsibilities
- Liaison with authorities and contracting parties
- Representation of the owner
- Monitoring of service providers
- Conclusion, execution and handling of tenancy agreements
- Master data management
- 24-hour emergency line
- Maintenance and service contracts as agreed
- Insurance claims handling
- Service charge management including heat contracting
- Contract and floor-space management
- Vacancy management
- Organisation of building caretaking
- Preparation, convening and execution of HOA meetings
- Adoption of resolutions
- Notices and deadline control
Pillar: Financial administration
- Basis of accounting and distribution keys
- Handling of payment transactions
- Management of trust accounts held on an ongoing basis for the HOA
- Property-related bookkeeping
- Data capture and maintenance
- Monitoring of payment obligations (dunning)
- Checking of incoming invoices
- Periodic and service charge accounting
- Owner and main rent statements
- Loan statements
- Annual statement of the property's income and expenses for your income tax return
- Monthly VAT return (UVA) for the managed property: preparation and coordination with your tax adviser
- Accounting and payment processing
- Forwarding of accounting data
- Budget planning (Wirtschaftsplan)
- Planning of special assessments for extraordinary measures
Pillar: Legal administration
- Legal support for the property within the scope of management (tenancy and condominium law)
- Preparation of court action in coordination with the instructed law firm
- Deadline monitoring, particularly warranties
- Representation before authorities and in proceedings where legally permitted
- Enforcement of claims against tenants where legally permitted
- Rent increases, protection against competition and obligation to operate
- Subletting and return of the leased property
- Structural alterations
- Initiation of forced administration
- Violations of house rules and the community rules
Pillar: Technical administration
- Execution and monitoring of the property
- Maintenance, repair and renovation
- Property inspections
- Obtaining quotations
- Tendering before awarding contracts
- Preparation of maintenance plans
- Acceptance of completed work
- Defect control
- Warranty claims
- Commissioning and coordination of specialist contractors
Pillar: HOA administration
- Preparation, convening and execution of HOA meetings
- Resolutions under the Condominium Ownership Act (WEG)
- Management of the reserve fund
- Forward planning (budget)
- Extraordinary administration
- Determination of special assessments
- Initiation of forced administration
- Violations of house rules and the community rules
Pillar: Additional services
- Events at the property (vernissages, events)
- Removal organisation
- Catering
- Negotiations with service companies
- Security services
- Organisation of communal TV
- Telecommunications services
Get in touch
Questions about Condominium ownership? We are happy to advise you personally, without obligation.